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Administrative Assistant

Fishers, IN

A manufacturer and supplier of top quality cedar mailbox posts on the north side of Indianapolis Metro has an immediate opening for an Administrative Assistant. They are a premier contractor/supplier of custom mailboxes, neighborhood signs, and streetscape accessories.
 
The Administrative Assistant will be responsible for assisting in the day to day operations, including the office area, mail, and facilities. Also responsible for general bookkeeping and telephone customer service. This position does not involve supervision of other employees.
 
Key Tasks and Responsibilities:

  • Assist in  managing the office area to ensure effective telephone, mail communications and off-the-street interactions, both internally and externally to maintain professional image.
  • Coordinates administrative activities for the office.
  • Answers the telephone and provides customer service to callers.
  • Engages in bookkeeping tasks, including reconciling bank accounts and paying sales tax.
  • Serves as A key liaison with CPA.
  • Invoices clients and manages accounts payable and accounts receivable.
  • Process orders and takes payments.
  • Reviews and prints builder schedule.
  • Sets up systems and procedures as required. Purchases office supplies.
  • All other duties as assigned.

 
Skills and Attributes:

  • At least one year of bookkeeping experience.
  • Computer literacy, specifically related to experience with QuickBooks and MS Office. Work experience within a small business, preferred.
  • Customer service experience, preferred.
  • Good planning and organizational skills.
  • Proven attention to detail.
  • Strong telephone skills.
  • College education, a plus.

Jack Wolfe
President
Wolfe and Associates, Inc.
P 317.759.7250

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