Administrative Coordinator

Location: Laguna Hills, CA
Date Posted: 12-05-2018
We are assisting our client, ServiceFirst Restoration in their search for an Administrative Coordinator.   ServiceFirst Restoration is an Orange County  general contracting and restoration company.   We are seeking an individual that is committed to conducting business according to their core beliefs.  The Administrative Coordinator is responsible for overall management of the Team’s customer service aspects, digital and paper file management, organization of job information, maintaining detailed information in the Company database and other duties as assigned. 

General Duties: 
  • Professional customer contact
  • Accurately manages schedules – You play an important role in managing and coordinating schedules in the office.  
  • Project tracking reporting 
  • Managing details of multiple projects.  One of the most difficult aspects of your job will to be involved with many different projects/jobs at one time.  You will have to be sufficiently organized to manage all pertinent tasks for all of these jobs at one time.  
  • Pull files/reports on a daily/weekly/monthly basis as scheduled or required. 
Office Management Duties: 
  • Organizational abilities
  • Office efficiency    
  • Clean, professional and organized office space
  • Promptly answering all phone calls.      
  • Ability to generate information within a reasonable time frame
  • Ability to positively motivate others
  • Convey positive image of company 
  • Provide valuable insight for improvements 
  • Minimum of 5 years of work experience in data entry and customer service.
  • Experience in construction work-in-process and job cost accounting is a major plus, but not required. 
  • A high degree of computer literacy using MS Office products (Excel, Word, PowerPoint and Outlook) and along with having the ability to adapt to other systems. 
  • Strong organizational skills with an inquisitive nature. 
  • Hard working team player who can easily adapt to changing needs. 
  • Strong desire to learn and excel!
Compensation & Benefits
Your talents will be rewarded with a salary commensurate with your level of experience. Your excellent employee benefit package includes medical, paid vacation and holidays.  

Jack Wolfe
Wolfe and Associates, Inc.
P 317.622.1186 Fax: 317.429.0448
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